How do I withdraw my paper?

JPPMI | AUTHOR GUIDANCE

Manuscript Withdrawal Policy and Procedure

Official requirements and procedures for authors requesting manuscript withdrawal before publication.

Policy Overview

Jurnal Pengabdian dan Pengembangan Masyarakat Indonesia (JPPMI) recognizes that authors may have legitimate reasons to withdraw a manuscript before publication. Such requests must be handled transparently, responsibly, and in a manner that respects all co-authors and maintains accurate editorial records.

A formal withdrawal request must be submitted by the corresponding author, with the knowledge and agreement of all listed co-authors. The editorial office will verify the request, determine the manuscript's editorial stage, and communicate the outcome in writing.

Withdrawal before publication is an editorial and administrative process. It is distinct from retraction of an article that has already been published.

How to Request Manuscript Withdrawal

The corresponding author should send a formal withdrawal request from the email address registered in OJS.

Editorial Office

jurnalmpci@gmail.com

Email the Editorial Office

Copy all listed co-authors whenever possible and retain the email correspondence for your records.

1. Who May Request Withdrawal?

The corresponding author is responsible for submitting the withdrawal request on behalf of all authors.

All listed co-authors must be informed of the request and agree to withdraw the manuscript. This requirement helps prevent unauthorized withdrawal, disputes over authorship, and actions taken without the knowledge of all contributors.

If the corresponding author is unavailable or a disagreement exists among the authors, the editorial office may request direct confirmation from relevant co-authors or additional supporting documentation.

Where necessary, the journal may defer administrative closure until the authorship or authorization issue has been adequately clarified.

2. Requirements for a Valid Withdrawal Request

To facilitate verification, the formal withdrawal email must include:

1. The complete manuscript title.
2. The manuscript identification number, if available.
3. The original submission date.
4. The full names of the corresponding author and all co-authors.
5. A concise, accurate, and truthful explanation of the reason for withdrawal.
6. An explicit statement confirming that all listed co-authors have been informed and agree with the withdrawal.
7. The corresponding author's institutional affiliation and registered email address.
8. The date of the withdrawal request.

The editorial office may request written confirmation from individual co-authors when necessary. Authors must not submit false statements regarding co-author approval.

3. Acceptable Reasons for Withdrawal

Authors should provide the genuine reason for requesting withdrawal. Circumstances that may justify a request include:

• Discovery of substantial errors in methods, calculations, data, or analysis.
• Identification of important authorship or contributor disputes requiring resolution.
• Unresolved ethical, consent, or community permission concerns.
• Recognition that the manuscript falls outside the journal's scope.
• Significant changes affecting the reliability or completeness of the reported community engagement activities.
• A documented decision by all authors to discontinue consideration by JPPMI.
• Other legitimate academic, ethical, or administrative circumstances.

Authors are encouraged to explain the circumstances accurately rather than provide an artificial or misleading justification. The journal evaluates requests in light of the manuscript's editorial stage and any unresolved integrity concerns.

4. Withdrawal Procedure

JPPMI processes manuscript withdrawal requests through the following steps.

5. Withdrawal at Different Editorial Stages

The administrative handling of a withdrawal request depends on the manuscript's stage in the editorial and publication process.

6. Withdrawal After Acceptance and APC Payment

Manuscripts that have been formally accepted may enter copyediting, proofreading, layout preparation, and other production processes.

If the authors request withdrawal after acceptance, the editorial office will verify the request and determine the appropriate administrative steps to discontinue publication preparation.

Under JPPMI's Refund Policy, an Article Processing Charge that has been paid following formal acceptance is non-refundable in cases of author-initiated withdrawal, including withdrawal before the article has been published.

This condition is subject to applicable legal obligations. Financial disputes, duplicate payments, and other administrative discrepancies are handled separately from the scholarly withdrawal decision.

7. Withdrawal and Publication Integrity

Withdrawal does not automatically terminate the journal's responsibility to examine credible concerns about a manuscript's integrity.

Matters that may require further assessment include:

• Plagiarism or substantial text and content overlap.
• Simultaneous submission or unauthorized duplicate publication.
• Fabrication or falsification of community activities, participants, documents, or data.
• Disputes involving authorship, author identity, or contributor approval.
• Unreliable evaluation findings or misleading outcome claims.
• Missing ethics approval, institutional permission, or informed consent where required.
• Improper disclosure of confidential or personally identifiable information.
• Manipulated peer review or other serious publication misconduct.

When appropriate and proportionate, the editorial office may retain relevant submission records and seek clarification from the authors or other responsible parties.

The journal may also contact an authorized institution or another journal when supported by credible evidence and consistent with confidentiality and procedural fairness requirements.

8. Submission to Another Journal

Authors wishing to submit a withdrawn manuscript to another journal should first obtain written confirmation that JPPMI has discontinued editorial consideration of the manuscript.

This helps avoid inadvertent simultaneous submission and provides a clear administrative record of the manuscript's status.

If a new journal requests information about previous editorial consideration, authors must respond truthfully and comply with that journal's requirements.

Previous peer-review comments or editorial correspondence must not be disclosed in violation of confidentiality obligations.

9. Confidentiality and Editorial Recordkeeping

JPPMI maintains appropriate records of withdrawal requests, author confirmations, relevant editorial correspondence, and the final administrative status.

The editorial office may retain necessary records for legitimate purposes, including publication integrity inquiries, administrative accountability, dispute resolution, and compliance with applicable requirements.

Such records must be accessed only by authorized personnel and handled in accordance with relevant confidentiality and privacy obligations. Withdrawal does not necessarily require deletion of all manuscript-related records from OJS.

10. Sample Manuscript Withdrawal Email

The following template may be used by the corresponding author to submit a formal withdrawal request.

Replace all bracketed placeholders with accurate manuscript and author information before sending the request.

11. Final Confirmation and Author Responsibility

Manuscript withdrawal is completed only after appropriate verification and written confirmation from the JPPMI editorial office.

Authors remain responsible for ensuring that the request is accurate, supported by the agreement of all co-authors, and consistent with relevant publication integrity and financial policies.

JPPMI is committed to handling legitimate withdrawal requests fairly while maintaining accurate editorial records, protecting confidential information, and distinguishing pre-publication withdrawal from post-publication corrective action.