Gen AI Policy

JPPMI | PUBLICATION INTEGRITY

Generative Artificial Intelligence Policy

Responsible, transparent, and accountable use of artificial intelligence in scholarly publishing.

Policy Overview

Jurnal Pengabdian dan Pengembangan Masyarakat Indonesia (JPPMI) recognizes that generative artificial intelligence (AI) tools may assist authors in preparing scholarly manuscripts, particularly for language improvement, translation, document organization, and selected technical tasks.

The use of AI must remain transparent, responsible, verifiable, and subject to human oversight. AI assistance does not reduce the responsibility of authors for the originality, accuracy, scholarly quality, ethical compliance, and integrity of their manuscripts.

This policy applies to AI-assisted manuscript preparation, community engagement reporting, illustrations, declarations, peer review, and editorial assessment.

Policy at a Glance

1. Artificial Intelligence Is Not an Author

Generative AI systems, including AI chatbots and automated content-generation tools, cannot be listed as authors or coauthors of manuscripts submitted to JPPMI.

AI systems cannot approve a manuscript, accept responsibility for its content, disclose conflicts of interest, grant publication rights, or respond independently to questions concerning publication integrity.

All listed human authors must meet the journal's authorship criteria and remain accountable for the final manuscript, including content developed with AI assistance.

2. Permitted Uses of Generative AI

AI tools may be used to support the following activities, provided that outputs are critically reviewed, verified, and disclosed in accordance with this policy:

• Improving grammar, spelling, clarity, and readability.
• Assisting with translation between Indonesian and English.
• Improving manuscript organization and the logical flow of text.
• Suggesting preliminary literature-search terms or organizational ideas.
• Supporting non-substantive coding, data organization, or technical tasks under appropriate human supervision.
• Preparing preliminary language for non-data illustrations or educational summaries, subject to editorial requirements.

AI-generated suggestions must not be presented as independently verified facts or scholarly findings. Their use must not replace the authors' substantive intellectual contributions.

3. Author Verification and Accountability

Authors must critically assess every AI-assisted component before submission. Generative AI output may contain factual errors, fabricated references, misleading interpretations, inappropriate language, or inaccurate descriptions of communities and participants.

Authors are responsible for:

• Verifying scientific claims against credible original sources.
• Checking the existence, accuracy, and relevance of all cited references.
• Confirming that numerical results and statistical analyses correspond to actual data.
• Ensuring that methods accurately describe the activities undertaken.
• Reviewing translated material for scientific and contextual accuracy.
• Ensuring that descriptions of communities are respectful and non-stigmatizing.
• Protecting confidential, personal, and sensitive information.
• Taking responsibility for all final interpretations and conclusions.

4. Prohibited Uses

Generative AI must not be used to fabricate, falsify, misrepresent, or conceal information relevant to the scholarly integrity of a manuscript.

• Fabricating community participants, partner organizations, activities, interviews, observations, or program outcomes.
• Generating false, inaccurate, or unverifiable scholarly references.
• Fabricating or altering quantitative or qualitative evaluation data.
• Creating false ethics approvals, consent documents, institutional letters, or authorization records.
• Generating misleading scientific images, tables, graphs, or other evidence.
• Producing simulated community activity photographs and presenting them as authentic documentation.
• Concealing plagiarism, redundant publication, or inappropriate reuse of previous work.
• Impersonating participants, authors, reviewers, or editorial personnel.
• Attempting to identify anonymous reviewers or compromise the confidentiality of peer review.
• Replacing independent scientific interpretation or ethical judgment with unverified AI output.

5. AI-Generated and AI-Modified Images

Generative AI must not be used to create or modify images presented as authentic scientific or documentary evidence.

For community engagement manuscripts, photographs intended to document program implementation, community participation, equipment, interventions, or evaluated outcomes must accurately represent the actual activities.

AI-generated illustrative graphics may be considered when they serve a clearly non-data purpose, such as a conceptual illustration or visual summary, and do not misrepresent participants, settings, activities, or results.

Any permitted AI-generated illustration must be identified transparently and disclosed to the editor. The editorial team may request replacement or removal if the material creates a risk of misunderstanding or misrepresentation.

6. Confidentiality, Privacy, and Data Protection

Authors must protect confidential community information, unpublished materials, personal data, health records, participant identities, and other sensitive information when using AI systems.

Identifiable or confidential information must not be entered into external AI services unless its use is authorized and complies with applicable consent, institutional, legal, confidentiality, and data-protection requirements.

Authors should assess the privacy implications of the tools they use and avoid submitting information that is unnecessary for the permitted task.

7. Required Generative AI Declaration

Authors must include a Generative Artificial Intelligence Declaration after the conclusion, in accordance with the current manuscript template.

The declaration must identify the AI tool and version, when known, its purpose, and the extent of assistance. Authors must declare whether generative AI was used or not used in preparing the manuscript.

These statements are examples. Authors must report actual AI use accurately, replace bracketed information, and avoid declaring non-use when generative AI assistance was provided.

8. Generative AI in Peer Review and Editorial Decisions

Editors and reviewers must maintain the confidentiality of submitted manuscripts, reviewer reports, supplementary files, unpublished data, and editorial correspondence.

These materials must not be uploaded to external generative AI services that cannot provide appropriate confidentiality and data protection.

Generative AI must not independently evaluate manuscripts, prepare substantive peer-review assessments, issue reviewer recommendations, or determine editorial decisions.

Editors and reviewers remain personally accountable for their scholarly assessments, recommendations, and decisions. Any permitted technical assistance must comply with the journal's confidentiality and publication integrity requirements.

9. Undisclosed or Inappropriate AI Use

Suspected misuse of generative AI is assessed according to JPPMI's Publication Ethics Policy and applicable editorial procedures.

When credible concerns arise, the editorial team may request clarification, source materials, underlying data, relevant AI-use records, or other supporting documentation from the authors, subject to appropriate privacy and confidentiality safeguards.

Depending on the circumstances and evidence, editorial actions may include:

• Requesting clarification or a corrected AI declaration.
• Requiring revision or replacement of unreliable material.
• Conducting further editorial or ethical assessment.
• Declining a manuscript when serious concerns remain unresolved.
• Issuing a correction, expression of concern, or retraction where justified after publication.
• Referring serious concerns to a responsible institution when appropriate.

Editorial responses are determined by the nature and severity of the concern, rather than an unsupported assumption that all AI assistance constitutes misconduct.

10. Policy Application and Effective Date

The requirement to include a dedicated Generative Artificial Intelligence Declaration applies to manuscripts submitted to JPPMI on or after 1 September 2026.

Articles submitted or published before this date are not automatically considered non-compliant solely because they do not contain a dedicated AI declaration.

Credible concerns about fabricated content, inaccurate citations, manipulated evidence, privacy violations, or other publication integrity issues may nevertheless be examined regardless of the submission or publication date.